The back office for HVAC contractors.
Your techs finish the install. The paperwork follows them home: SWMS packs, ARCtick logs, commissioning certs, parts chasers, variations never billed. Sprigr runs all of it in the background so your crew stays on refrigerant and airflow and your office stops chasing commissioning certificates on a Friday night.
The admin pile that stacks up while the crew is on the tools - SWMS, refrigerant logs, chasers, variations, renewals - runs on Sprigr.
You run the install. Sprigr runs the log book.
- SWMS & compliance packs
- ARCtick refrigerant logs
- Parts & supplier chasers
- Variation drafts
What Sprigr runs around your job tool
Back-office admin that simPRO and the rest were never built for, handled on autopilot.
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SWMS & JSA packs from job scope
Every new HVAC install or service triggers a SWMS or JSA pack assembled from the scope, site hazards, and crew details. Ready to download or send to the site super before the crew rolls. No more typing the same site-specific risks into the template every morning.
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ARCtick refrigerant logs kept current
Refrigerant handling records, ARCtick logs, F-gas entries, and equipment commissioning certificates, filed to the right job and customer record automatically. Licence and permit renewals flagged to the office before they lapse.
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Variation drafts from site notes
When a site variation is logged in your job management tool, Sprigr drafts the variation notice from the notes and existing quote, prices it against your variation rate card, and drops it on your desk for sign-off. No more billing variations three weeks late.
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Parts & supplier PO chasers
Compressor on backorder? Ductwork stuck at the supplier? Sprigr reads supplier email threads, follows up on ETAs, and pings your office when a job is affected. Purchase orders that go quiet for 3+ days get chased automatically.
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Overdue invoice flags to the owner
Invoices aging past your terms get flagged to the owner with the job, customer, and amount attached. Sprigr doesn't email the customer; it surfaces what's slipping so you can decide whether to chase, escalate, or write off. No more finding out about overdue invoices at month-end.
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Weekly back-office report
Monday morning, your outstanding parts backorders, overdue invoices, missing commissioning certs, upcoming licence renewals, and WIP against job stages land in your inbox. You start the week already in the picture, no spreadsheet opened.
The admin layer your job tool doesn't handle
Where the owner's week actually goes, and what Sprigr takes on.
- 12-15
hours a week of admin in scope
The admin that HVAC business owners typically hand to Sprigr each week: supplier emails, compliance paperwork, and chasing refrigerant logs. An estimate of the hours in scope, not a measured result.
- Every
job closes with its paperwork attached
Every HVAC install or service closes with a complete paper trail: SWMS, ARCtick logs, commissioning certs, variation drafts, customer handover bundle. Audit-ready by default.
- 90 days
before licence renewal, automatic flag
ARCtick licences, F-gas certifications, trade licences, and insurance certificates get flagged to the office 90 days before lapse. Your team decides what to do next, nothing lapses unnoticed.
Up and running in under an hour
Connect your job tool and your inbox. Describe the admin you want handled. Sprigr runs it.
- 01
Connect your job management tool and inbox
Link simPRO (or whatever you use) and the email account where supplier invoices, commissioning certs, and refrigerant docs land. Credentials are encrypted at rest and only decrypted in your isolated sandbox at runtime.
- 02
Describe the back office in plain English
"Pull SWMS packs from job scopes. Chase suppliers when parts POs are overdue by 3 days. File ARCtick logs and commissioning certs to the customer job record automatically. Flag invoices aging past 30 days to the owner."
- 03
Sprigr runs the admin in the background
Sprigr coordinates across your job tool and your inbox, filing, chasing, drafting, and flagging what needs your attention. Your techs keep using the same tools. Nothing to retrain.
Already using simPRO? Sprigr integrates via the official simPRO API. Jobs, customers, variations, and close-out data read automatically; notes and attachments written back where needed. Nothing to retrain.
See the simPRO integration →How does Sprigr help HVAC businesses?
Sprigr runs the back office around your job management tool. SWMS and JSA packs from job scope, ARCtick refrigerant logs and commissioning certificates filed to the customer record, variation drafts priced against your rate card, parts and supplier chasers, licence renewal reminders, and a weekly back-office report to the owner. It's the admin pile your office used to work through on a Friday night.
Does this work with simPRO?
Yes. Sprigr integrates with simPRO via the official simPRO API. It reads jobs, customers, quotes, variations, and close-out data, and writes back notes, attachments, and status updates where needed. simPRO stays your system of record; Sprigr runs the admin around it.
What compliance paperwork does Sprigr handle?
ARCtick refrigerant logs, F-gas records, equipment commissioning certificates, trade licences, and insurance certificates. Sprigr files each to the right job and customer record, and flags renewals to the office 90 days before expiry so nothing lapses.
Does Sprigr talk to customers?
Yes, where you allow it. Customer comms, the calls, emails, and replies to customers can run through Sprigr as well: it drafts each message from your records, the message waits behind an approval gate until someone on your team taps send, and routine ones can run on a standing approval once you trust them. The back office (paperwork, supplier chasers, compliance, variations, internal reporting) runs without the tap.
What if Sprigr drafts something wrong?
You set approval gates on anything sensitive: variations over a threshold, new supplier payments, invoice write-offs. Sprigr pauses and waits for sign-off before acting. Every action is logged with the context it ran in.
How long does setup take?
Under an hour. Connect your job management tool and your inbox. Describe the admin you want handled in plain English. AI scaffolds the workflow. You start seeing the admin pile shrink from day one. No coding, no IT team required.
You run the install. Sprigr runs the log book.
Back-office admin for HVAC contractors. Up and running in under an hour.